Apprenticeship Updates


Updates & Releases
December 2, 2024
  • ​Database Updates.
  • Resolved issue with Apprenticeship Illinois Dashboard error.
  • Resolved issue with Events and Organizations not filtering by Navigator.
November 14, 2024
  • Updated the table display for Organizations. ​
  • Added a new section at the top of the Organization tables for Statuses. ​
  • ​Updated the text on the Organization Search modal. 
  • Updated to display the date when Apprenticeships are added. 
  • Updated to require a status when a new occupation is added to an organization. 
  • Added an authorization group for non-grantee partners, "External Partners". 
  • ​​Added a sort feature on the Last Contact Date column on the Organization list. 
  • Resolved issue on Planned vs. Actual Dashboard with the numbers not matching on the two tabs. 

October 31, 2024
  • Resolved issue with workplan page not loading.

October 17, 2024
  • ​Database Updates.

September 5, 2024
  • ​Updated on the Planned vs Actual Dashboard to add option for 2024 and to make it the default. 
  • Updated on the Intake Review tab to no longer show Enrollment Status os Sync With IWDS. 
  • ​Updated for a Partner, on the organization list to show a number indicating how many programs the organization has. 
  • ​Updated for a Navigator partner, added a table on the organization record row of the table that displays the organization.

August 22, 2024
  • ​Database Updates. ​​​​

August 8, 2024
  • ​Added a "Programs started" section on the Navigator Tools > Organization Information section. 

July 25, 2024
  • Added an "Update Map Location" button to refresh the map. 
  • Added an option to add a new program/project to keep track of its progress until it is abandoned or comes to fruition.  ​​

June 27, 2024
  • Created a page to add a project.​​

June 14, 2024
  • ​​Database Updates.​​

May 17, 2024
  • ​Database Updates.
​
May 2, 2024
  • ​Database Updates.​​
  • Corrected error when clicking on the Credentials Report.​
  • ​Added a new tab on the Planned vs. Actual Dashboard for Navigator Activities. 

April 19, 2024
  • Updated the Dunn & Bradstreet lookup to work​ again.
  • Removed ability to send a Case Note to Illinois workNet team member. 
  • Updated the Quarterly Narrative Report to display several years in advance.

March 21, 2024
  • ​Database Updates.

March 8, 2024
  • Updated the ability to add a Partner to the Company contact with Ctrl click. 
  • Updated ability to select/change program date when setting Enrollment Status.
  • Updated ability for Partners to be able to see QTR counts for Planned Activities as well as Planned Outcomes.

February 23, 2024
  • Database Updates.
  • Updated when adding an Apprenticeship, marking "Yes" for ETPL to save. 
  • Updated on the Planned Actual Dashboard, linked actual item for the Navigator performance measures to see a list of companies or events associated with that measure.

February 9, 2024
  • Database Updates.

January 25, 2024
  • Navigator tools will land on Outreach Events tab.
  • Added a column for date of event on Outreach tabs and Outreach section of company record.
  • Partners can now submit a change to the workplan and resubmit for approval.
  • Added an UPLOAD button to modal to create a new outreach event.
  • Added a date column on the Notes tab.
  • Added details of customer name, IwN id and program to outbound emailed case notes.

January 12, 2024
  • Database Updates.
  • Updated Employment 101 to function properly. 
    • User can access Employment 101.
    • User can create a new Employment 101.
  • Added link to Business Entity name search. 
  • Updated when creating an Organization, added ability to add repeated appointments. 
  • (Super user) Added a confirmation question when deleting a Work Plan. 
  • Updated quarterly narrative input to separate fields to make reporting easier. 
  • Updated the Case Note Export button to create a list of case notes for the customer. 

December 22, 2023
  • Added a delete button to Project Plan for Super users.
  • Added 2019. 2021, and 2023 to the Project Year dropdown. 
  • Updated the "Yes" button to save when updating that a business is in an Underserved Area. 

December 8, 2023
  • Database Updates.
  • Added ability for Super Admin users to update DOB and SSN. 

November 27, 2023
  • Database Updates.

November 10, 2023
  • Database Updates.
  • Added a Case Note Deletion Report for Grant Managers.

October 27, 2023
  • Database Updates.
  • Added ability to delete a case note.
  • Updated the Planned v. Actual Dashboard
    • Grant Year dropdown is available.
    • Displays "All Grant Years, 19, 21,23".
  • Updated Customer List
    • Under Advanced Search, Program Year will default to "All Grant Years" and the option to filter by 19, 21, 23 will be available.
    • When selecting and searching, this will filter results to customers in those grant years.
    • If coming from the Planned/Actual Dashboard, then this valu will be set to dashboard value.
  • Updated Workplan & Reports
    • Grant number has been added after the Project Narrative column and displays the Project Plan grant number.

October 13, 2023
  • Database Updates.
  • Updated Customer pages with Created and/or Updates dates:
    • Updated the Application with Created date, Started date, and Submitted date.
    • Updated Case Notes with Created date. 
    • Updated Customer Services / Career Plan with Updated date.
    • Updated Assessments with Created date. 
  • Added New Pre-Apprenticeship types in the drop-down list on the Add Apprenticeship Modal in the Navigator Tools.
  • Updated when Pre-Apprenticeship is marked either new or expanded to remove the requirements for the RAPIDS ID entry. 


September 29, 2023
  • Updated the Navigator Tools
    • Added text and checkbox for Underserved Area on the Organization Information page.
    • Added text and checkboxes for Engagement Services on Organization Information page.
    • Added check box on Add Apprenticeship modal.

September 15, 2023
  • Database Updates
  • Updated Resume tab to Skills First. 

August 18, 2023
  • Database Updates
  • Updated Outreach event items.

July 21, 2023
  • Database Updates

June 23, 2023
  • Updated the Planned vs. Actual Dashboard to not only show OII customers. 
  • Added the ability to create an Assessment without a name. 

June 12, 2023
  • Added SOC code look-up on application for Employment section.

May 26, 2023
  • Added Post Exit Outcomes section to Outcomes page.

May 2, 2023
  • Database Updates

April 27, 2023
  • Updated Outreach Type options.

April 6, 2023
  • Database Updates

March 30, 2023
  • Database Updates
  • For Activities and Services, Completion Date field should not show unless in a completion or declined participation status is selected.

March 28, 2023
  • Updated to remove OII users from the customer list when clicking Incumbent Worker link on Planned vs. Actual Dashboard. 

March 17, 2023
  • Database Updates
  • Updated Eligibility Verification - Address not required for verification.
  • Updated Employment - Warning Message for more than one open/active employment record.

February 23, 2023
  • Database Updates
  • Updated Employment Warning Message for more than one open/active employment record.

February 8, 2023
  • Updated the services that allow the ability to add an MSG. 

January 18, 2023
  • Updated to show the full grant number on Other Individuals Impacted download instead of only the grant year.

January 12, 2023
  • Updated Other Individuals Impacted export.

January 10, 2023
  • Database Updates

December 21, 2022
  • Updated Worksite Placement.  
    • Removed link for Feature Employer.   
    • Updated Add Customer instructions.  

December 13, 2022
  • Added SOC code and is required when entering a new employment record. 

November 22, 2022
  • Updated Worksite placement steps to include a planned due date.

November 11, 2022
  • Updated the Casey Life Skills screen to no longer cause the same information to be inserted repeatedly by the system. 
  • Updated the Dashboard 
    • Updated the Planned versus Actual data.
    • Updated the service that should populate the RTI line on the Planned vs Actual dashboard to Skill Upgrading and Retraining.  
    • Updated the Associate and Bachelor degree data. 
    • Moved Total Individuals Served to the top of the Dashboard.

October 26, 2022
  • Added ability to remove Other Individuals Impacted (OII) from Customer list.
  • Added Not Enrolled - Inactive to Enrollment dropdown on Intake review page.
  • Added a column in the customer list for Enrollment Status.

October 12, 2022
  • Database Updates

October 5, 2022
  • Updated Outcomes tab
    • If a customer is enrolled, then the Career Plan and Outcomes tab can be accessed.
    • If a customer is not enrolled (application incomplete) then the tabs cannot be accessed. 

September 29, 2022
  • Update made to Success Story submission process 

September 19, 2022
  • Database Updates 
  • Added Grant Year to OII export
  • Added Race to CM
  • Added a digital signature option to the WIOA eligibility information page 

September 7, 2022
  • Database Updates
  • Reporting Updates 

July 19, 2022
  • Database Updates 
  • Added grant number to customer export
  • Updated the Add Partner to only show after all associated steps have been completed
  • Added update button to enrollment area so partners can select the grant and update the customers for planned versus actual dashboard

June 28, 2022
  • Added RAP (Registered Apprenticeship Program) option to the IWDS Activity listing 
  • Updated upload feature to ensure size limit is 10MB
  • Updated Exit Option for Deceased to show EXCLUSIONARY next to it.  

June 22, 2022
  • Database Updates 

June 1, 2022
  • Legal acknowledgement for D&B will show when opening navigator tools every quarter
  • Updated customer export on customer home page
  • Updated Master Listing for Youth Services 
  • Database Updates

May 19, 2022
  • Dashboard Update - Added Intake Overview
  • Update to build Career Plan until Intake is complete
  • Update made to show Selective Service question for users that answer "Prefer Not to Answer" for gender
  • Added checkbox for Incumbent Worker on situation page
  • Added Update Contact information 
  • Database Updates

May 10, 2022

  • Added the abiltiy to select a grant from which to assign an apprenticeship participant on the enrollment section
  • Added RAPIDS ID to Engagement tab for Navigator tools
  • Added the ability to edit customer contact information in the left menu
  • Added exit reasons on the outcomes page
  • Added new years to search filters for MSG

April 26, 2022

  • Added casenote rubric to related instructions on case notes tab on customer profiles.
  • Added Performance Report and Fiscal Report to dropdown list on File Uploads options
  • Allowed editing of activities in the project work plan
  • Add RAPIDS ID to the choices for export for App IL customer list exports
  • Added filters to Reports to align reports by project
  • Required school status for Exit status, added a new option

April 20, 2022

  • Added a new group for FAQ users outside of IwN staff
  • Updated various items for the workplan/quarterly report section
  • Fixed a bug allowing new services to be added to "stubborn customers"

April 8, 2022
  • Added the ability to view wage information when viewing employment from application.

March 30, 2022
  • Added workplan and quarterly report screens.

February 21, 2022

  • The Exit section of the outcomes page was updated to allow users to exit customers without having an MSG or Credential Attainment. 
  • Additional parameters were set around employment and credential attainment exits to ensure the appropriate data is entered into the system before those exit options can be selected.
  • Information text was added to the exit section to highlight how to ensure grantees exit customers with positive performance outcomes. There will be some situations in which customers exit unable to attain successful performance outcomes (e.g., they drop out of the program before completing training)

January 24, 2022
  • Fixed filter function on service started column on customer list. 


December 17, 2021
  • Added Exit options for participants who leave program before completion.

October 25, 2021
  • Fixed user management to remove question about does this person need access to manage staff and locks add user button until an account has been found or created. 
  • Logo removed from WIOA eligibility signature form so that it can be used for other programs. 

October 4, 2021
  • Added SOC Code and Type of Program to RAP services screen
  • Updated process to match 2021 PIRL

September 7, 2021
  • Fix AJAX error on datatables
  • App IL application text updates
  • Fixed can't enter employment on App IL application
  • Export button for App IL report
  • User Management instruction updates


July 27, 2021
  • Added language on uploads screen to limit size of item being uploaded to 10MB
  • Fixed an error that was not allowing tabs to be seen in a reduced screen size.
  • Updates to Personal Group Invitation in customer groups.
  • Fixed Typos on tool
  • Fixed an error that was not allowing a WIOA provider to be selected.

June 1, 2021
  • Added Uploads tab to customer profiles.
  • Fixed User Management
  • Added instructions to pages in partner tool.
  • Put App IL intermediaries in alpha order.

April 1, 2021
  • Added a link from Reports page, main participant list and the outcomes tab to be able to add success stories.
  • Fixed some bugs for NOCTI sync, Career Plan
  • Changed some items when submitting success stories.

January 12, 2021
  • Agencies can upload Other Individuals Impacted to track from reports page.
  • Apprenticeship Illinois reports are in the reports tab - OII and Customer List by customer type

December 2, 2020
  • Community Success Stories launched.

October 27, 2020
  • Fixed a bug for customers completing application not tracking on intake review and overview pages.
  • Dashboard was connected.
  • Case notes have a column designating where the case note originated.
  • Case notes can be uploaded to IWDS if the customer is associated in IWDS.
  • Each customer has a pre-populated step - Participate in Apprenticeship Illinois Program > Develop an IEP as the step/service.

October 9, 2020
  • Added the ability to add services on the Grantee Details page for those that will be used by the grantee in their program.
  • Searchable services can be added or removed and filtered by category. Description includes the PIRL number used in IWDS.
  • Services are added to customer career plan from the reduced selections.

September 30, 2020
  • Changed assessment to application on eligiblity verification form.

September 24, 2020
  • Removed selections for NAICS codes less than 6 digits.
  • Changed appearance of signed eligibility form.
  • Added statement to allow acceptance of form by email when taken virtually.
  • Changed text on income verification to annual income in the SNAP area.
  • Changed text on income area of application to hourly wage.
  • Changed appearance of language on eligibility determination and status.
  • Added statement that verifies possession of a signed eligibility form.
  • Super users can select from a drop-down list of agencies when adding a customer.

September 16, 2020
  • Changed customer display columns to include Customer type - WIOA or NON-WIOA and column for Services Started Date. Hid column for !st Career Plan agreement.
  • Added Wage input field on Employment screen in the Outcomes Section.
​
August 21, 2020

  • Added info bubble about Sync with IWDS to customer information on left column of profiles.

August 1, 2020
  • System is functional for use.


Known Issues
  • The contract with Dun & Bradstreet for the company look-up is with procurement and is pending approval.  As soon as it is approved, the company search will be working again. Fix TBD​