Virtual Job Fair (VJF) FAQs

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Audience

Subjects

Employers

  1. Virtual Job Fair Employer FAQs

    Do I need an account to host a VJF?

    Yes, you will need to create or sign into an Illinois workNet account in order to add and edit your booth page. Create an Illinois workNet account and get started on creating an employer booth page today. 

     

    How can I add a booth page to VJF? 

    You can create an employer booth page on Illinois workNet with the URL provided. You will need to create or sign into your Illinois workNet account in order to submit an employer booth page. Having an account will also ensure that you can edit your employer booth page so it has the most recent information about your organization and job opportunities available. 


    How can I attach files to my employer booth?

    You can attach PDF, Word, and Excel files to your employer booth page by:

    • Logging into your Illinois workNet account
    • Selecting the My Dashboard dropdown and clicking the Virtual Job Fair icon
    • In the VJF dashboard, click the blue icon under the Actions column
    • Click the "Add Document" button and then give the document a title and upload the file
    • Once you are finished adding files to your booth click the "Save and Submit Employer Booth" button
    • The document(s) will then appear on your employer booth page 


    How can I request assistance in holding an event? 

    You may request assistance in holding a VJF event after you have create your workNet account, submit your employer booth page, and it has been approved. It may take a few business days for your booth to be approved, however you will receive a confirmation email once it has been approved. 

    Once approved, follow these steps to request assistance in holding an event: 

    • Login to your Illinois workNet account 
    • Select the My Dashboard dropdown 
    • Under Personal Tools select the VJF (Virtual Job Fair) icon 
    • On the VJF dashboard, select the green icon under the Actions column 
    • On the new page, click the blue Add Virtual Job Fair button 
    • Select the Request assistance hosting a Virtual Job Fair button and complete the form on the next page 

    Note: Please allow at least two weeks' notice for your event so that staff can coordinate and properly market your event through social media. 

     

    What does a VJF event through Illinois workNet look like? 

    A single employer VJF event through Illinois workNet includes: 

    • Creation of an employer booth page on the VJF landing page 
    • Calendar entry on the Illinois workNet Event Calendar 
    • Creation of Event registration 
    • Marketing and promotion on Illinois workNet's social media channels 
    • Troubleshooting, technical assistance, and Zoom training (if requested) 
    • Recording and uploading of Virtual Job Fair event to employer booth page and Illinois workNet's YouTube channel 
    • Post-event follow up: 
      • Feedback survey to participants and employers 
      • Registration information of individuals who signed up for the event 

    For a single employer VJF event, the sessions will be approximately 30 minutes. During this time you may speak about your organization's history, mission, available opportunities, perks and benefits, and answer any questions from attendees.  

    Be sure to have a brief PPT presentation ready for your event and feel free to turn your camera on for attendees. 

     

    Does it cost to hold a VJF on Illinois workNet? 

    Holding a VJF on Illinois workNet is free of charge. There are no charges for account creation, employer booth creation, requesting assistance for an event, or any of the resources available on workNet. 

     

    How can I update my Employer Booth? 

    After your employer booth has been approved, you may update it by: 

    • Logging to your Illinois workNet account 
    • Selecting the My Dashboard dropdown 
    • Under Personal Tools select the VJF (Virtual Job Fair) icon 
    • On the VJF dashboard, see the column titled Actions: 
      • Booth Details (grey icon) - holds a record of updates, high level information, and who has access to manage/edit the booth. You may add a secondary contact if they also have an active Illinois workNet Account. 
      • Edit Employer Booth Information (blue icon) - allows you to edit the information that was originally submitted as well as uploading documents and adding website links to your booth page. 
      • Manage Job Fairs (green icon) - allows you to add your own event or request assistance in hosting one. 

    For the complete instructions on managing your employer booth, please refer to the VJF Instructions for Employers. 

     

    Does the Employer Booth contact need to be a recruiter? 

    Not necessarily. The contact for the employer booth may be a recruiter, but it may also be a staff member with your organization tasked with making updates to your employer booth listing. Having a secondary contact grants the ability for another member of your team to manage your employer booth's information. 

     

    An employee who was the contact for our booth no longer works for our organization, how can I update our Employer Booth? 

    To update your employer booth, you must have an Illinois workNet account. Create an Illinois workNet account if you do not already have one, then send an email to info@illinoisworknet.com with a link to the employer booth page you would like to update. Our staff will then ensure you have access to update your employer booth page. 

     

    How long does it take to get a VJF scheduled? 

    For a single employer VJF event, we ask that you provide our staff at least two weeks' notice. Our VJF contact will provide you with available dates and times. This time allows us to work with you to address any questions you may have and properly market and promote the event through our social media channels. 

     

    How can I help get the word out about the VJF? 

    In addition to the social media promotion on Illinois workNet's channels, be sure to promote your event on your social media and marketing tools as well. Another great way to get the word out is to reach out to the American Job Center (AJC) nearest you. They have many tools at their disposal to promote your event as well. Find your American Job Center with Service Finder on Illinois workNet and let them know that you are hiring. 

     

    Can I add a flyer to the VJF event page? 

    Absolutely. You can add a flyer to your booth page by: 

    • Logging to your Illinois workNet account 
    • Selecting the My Dashboard dropdown 
    • Under Personal Tools select the VJF (Virtual Job Fair) icon 
    • On the VJF dashboard, see the blue icon to edit your employer booth information. 
    • You may then use the Add Document feature on the entry form to update your booth page. 

    For the complete instructions on managing your employer booth, please refer to the VJF Instructions for Employers. 

     

    Is it best to add documents to the Employer Booth? 

    Adding documents to your employer booth is strongly encouraged. This allows job seekers to learn more about your organization, hiring process, job openings, and anything else you would like them to know before they apply. 


Job Seekers

  1. Virtual Job Fair Job Seeker FAQs

    How do I register for a VJF? 

    You can register for a Virtual Job Fair (VJF) event by visiting the VJF Events Calendar page, clicking on a calendar listing, and completing the event registration information that is linked on that listing. After completing registration, you will be emailed the webinar information so that you may join on the day of the event. 

    You may also find a link to register for the event on the employer booth page under the "Upcoming VJF" section. Look for employer booths through the VJF landing page. 

     

    Do I need an account to register for a VJF? 

    Currently, you do not need an Illinois workNet account to register for a VJF. 

     

    What device can I use to attend? 

    You may join a Virtual Job Fair event through your desktop computer, tablet, or mobile device so long as it is compatible with Zoom. Be sure to download the most recent version of Zoom (visit zoom.us/download) to make sure you are able to access all features in the meeting.  

     

    Do I need to download anything to attend? 

    Be sure to download the most recent version of Zoom (visit zoom.us/download) to make sure you are able to access all features in the meeting. 

    I registered but can't find the login information, what do I do? 

    After registering for the event you should receive an email from Eventbrite confirming your order. Within this confirmation email is the webinar information to join the event. Be sure to check your spam and junk folders in case it was not delivered to your inbox. You should also receive a reminder email prior to the event. If you are unable to find the webinar information, you may send an email to info@illinoisworknet.com. 

    Additionally, these Virtual Job Fair events are recorded, so be sure to visit that employer's booth page and Illinois workNet's YouTube channel to watch. 

     

    How do I join on the day of the event? 

    You must register for the event before it starts in order to attend. You can register for a Virtual Job Fair (VJF) event by visiting the VJF Events Calendar page, clicking on a calendar listing, and completing the event registration information that is linked on that listing. After completing registration, you will be emailed the webinar information so that you may join. 

     

    Will an employer contact me after the event? 

    Employers may reach out to you after the event. However, be sure to visit their employer booth page to find the contact information of someone from their organization that you can reach out to. Be sure to take notes during the event including any contact information that is provided. Make a good impression and take the initiative to reach out to the employer first!  

     

    How do I know if I got the job? 

    After attending an event and/or reviewing an employer's booth page, be sure to apply if the job and organization seem like a great fit for you. After applying, you may receive a message from that company that it may take anywhere from days to weeks for them to review your application and request an interview. 

    After the interview, the employer may state how long it could take their organization to review your application and respond. If this is not mentioned during the interview, you may ask them this. 

    If you are still unsure after an interview, reach out to that employer with the contact information you have asking about the status of your application. 

     

    Is the VJF recorded? 

    Most Virtual Job Fair events are recorded. In some cases, the employer may request that they be taken down to privacy concerns or if personal information was shared during the event. 

     

    How do I cancel my registration? I'm unable to attend the event. 

    In the confirmation email you received from Eventbrite, there will be a link to "View and manage my order online." Click this link. You may have to sign into Eventbrite or create an account. Once you do, you should be able to cancel this order. Be sure to visit the employer's booth page and Illinois workNet's YouTube channel for a recording of the event you are unable to attend. 

     

    Can I attend every day for multi-day events? 

    Yes, you can attend every day for multi-day events. Be sure to register for each session on Eventbrite to ensure you receive any emails about that session including reminders. 

    Does registering for one event mean I'm registered for all 3 days? 

    No. While the Zoom meeting information may be the same for each session, you might miss important updates provided through emails if you do not register for each session. 

     

    For event series, does my initial registration mean I am registered for every day? 

    No, not necessarily. For an event series the webinar information may change with each session. For the dates and times you are interested in, be sure to register for each session you can attend.


Workforce and Education Partners

  1. Virtual Job Fair Partner FAQs

    What is a Partner?

    If you run a service or community organization that offers services to help individuals, employers, or others to achieve their career, training, and employment goals, you may very well be a Partner with Illinois workNet. Some organizations that can be Illinois workNet partners include:

    • Education and training providers
    • Employers
    • Faith based organizations
    • Libraries
    • Local Workforce Innovation Areas (LWIAs)
    • Social service providers
    • State agencies
    • Workforce partners

    Learn how and why you should become a partner with Illinois workNet. If you have any questions on whether or not your organization qualifies, send an email to info@illinoisworknet.com.

    What can Partners do to help with a VJF?

    To help with a VJF partners can join the planning and meeting discussions for events in their region and assistance with the event coordination, if applicable. Additionally, partners are encouraged to share events that are taking place for employers who are hiring in their area on social media, email lists, and through other marketing means. For all VJF events that are hosted through Illinois workNet, we will post about them on Facebook and Twitter. Follow the Illinois workNet social media channels below to share information about upcoming VJF events:

    Can Partners hold a VJF on Illinois workNet?

    Yes. Partners can request assistance in holding a multi-employer VJF event for their region with Illinois workNet. To learn more about the different types of VJF events, visit the partner guide page for planning your VJF.