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Updates
Updates
Back to IL Works Partner Guide
August 2024
Database Updates.
Updated the Services Report.
Fixed issue with incorrect services populating on career assessment.
Added ability for providers to upload lead data using a .csv template.
Fixed issue with Support Service Utilization Report, if it has a Wrap Around Service status of Evaluated/Not Required not appearing when a search by date range being conducted.
Added when a career assessment is completed on the intake page and "Orientation Career Assessment" is selected for assessment type, then 4 transition services listed below populate under the Transition Services goal in the Career Plan:
Assistance with completing an apprenticeshop program application
Career Information
Interview Prep
Resume Prep
July 2024
Database Updates.
Removed IL Works Services Report.
Updated the Supported Services Report
Hourly Rate column has been removed.
Evaluated Not Required status should appear when conducting a search by date range.
Updated the Services report.
Added a case notes button to services.
Fixed issue with program stipend not pulling showing correctly.
Fixed issue with the case note description not showing once the case note is saved.
June 2024
Database Updates.
Fixed issue with being able to remove items from Intake.
Fixed issue with verification radio selections not being retained.
Updated Services Report attendance for post-assessment scores.
Fixed issue with Wrap Around Services duplicating.
Fixed issue with credential flag being yellow when it should be green.
Fixed issue with stipend rate and service description not pulling through once cost saved.
Added ability for Super Admin role for wrap-around support services and the program stipend service costs to pull through to the student support utilization report.
Added ability to record post-assessment information in the services attendance report.
May 2024
Database Updates.
Updated Career Assessment to capture ranking to prioritize trades participants is in.
Fixed issue with hours entered on services report not carrying over to service.
Fixed issue with County not populating on export list.
Fixed issue with case notes not saving on the program completion tab.
Fixed issue with training services not poulating on Career Plan.
Fixed issue with the Edit Services to use on Career Planning not loading.
Fixed issue when clicking a hyperlinked number on the IWRS Customer Services Report.
Fixed issue with text search on cohort information page.
Fixed issue with program stipend goal not populating for select grantees.
Removed ability for a grantee to remove enrollment status.
Added ability for Super Admin role to remove enrollment status.
Added loading icon to the Student Report and Post Assessment Report.
Updated the Work Plan and Reports page with info bubble terms.
Updated to allow decimal points for attendance hours.
Updated to lockdown Career Plan and Program completion tab once the information has been verified by a Super Admin.
April 2024
Database Updates.
Added ability for Super Admin role to be able to delete services for grantee details.
Added ability for Super Admin role to be able to change the order of services that appear in a grantee's cohort on the grantee details tab.
Added ability to add a date of completion when selecting a participant as complete on the program completion/follow-up tab.
Removed ability to send a Case Note to Illinois workNet team members.
Removed grantees from needing to to enter a case note repeatedly when selecting certain statuses.
Fixed issue with the Export when no filters for Cohorts were selected.
Fixed issue when adding a Training Service to a Cohort, the button is now loading all grantees to the Cohort Details screen.
Fixed issue when adding a Training Service to a Cohort, the buttin is now pulling through all active services.
Fixed issue with slow loading times on the Participant Search page, to not load the table of participant/info until search criteria has been selected and searched.
Updated the Super Admin role to be able to have more control over what services appear in a grantee's cohort.
Updated the Customer Export to pull information from the application rather than the information tied to the account.
Updated the Work Plan Report categories to enrollment/instruction dates, primary and secondary dates, and pull through verified enrollments, completions, and transitions.
Updated the prescreen question from "Do you have a High School diploman or GED/HISET?" to "Do you have a High School Diploma or GED/HISET or are you applying for a high school-based program?
March 2024
Database Updates.
Updated the Service Report:
Removed the statuses for "Unsuccessful Completion" and "Evaluated/Not Required"
Updated the Filters/Results
If only Project is selected, display all IL Works services.
If the Project and Grantee are selected, display all of the IL Works services associated with that Grantee.
If the Project, Grantee, and Cohort are selected, display all IL Works services associated with that Grantee's Cohort.
Updated titles of Grantees on the Grantee details page.
Removed the ability for grantees to remove uploads for customers.
Updated when Admin are adding IL Works services to be assigned the corrent IwN Category.
Updated the customer training services to pull through to the Step/Service dropdown list in the attendance/services report.
Removed the required casenote after completing wrap-around services.
Added ability for Super Admin/Grantee to filter the customer list by Cohort(s) and IwN ID.
February 2024
Database Updates.
Added radio buttons on the program complete tab for, "Construction Alternative Transition" and "Unverify Construction Alternative Transition".
Add upload to Intake requiring HS/GED to be uploaded
New attendance template for services
Attendace change - replace weekly with single total hour entry per module and roster upload
Student Support Service Utilization Report updates for Super Admins
Stipend Tracking goal and service now automatically populating on Career Plans for enrolled participants
Removed attendance requirements on non-training services
For Super Admin, updated template to more easily capture post-assessments and required attendance hours.
Wrap Around Service Assessment updated:
Removed questions
Apprenticeship Application Fees
Mentoring
Alumni Networking
Added questions:
Digital Literacy
January 2024
Database Updates.
Student Support Service Red Flag bug issue resolved
Updated the county field to show correctly on the customer export.
When adding an Organization, added the ability to add repeated appointments.
Updated the Case Note Export button to create a list of case notes for the customer.
Updated Employment 101 to function properly.
User can access Employment 101.
User can create a new Employment 101.
December 2023
Database Updates.
November 2023
Database Updates.
Added a Case Note Deletion Request Report for Grant Managers.
October 2023
Updated Customer pages with Created and/or Updated dates:
Updated the Application with Created date, Started date, and Submitted date.
Updated Case Notes with Created date.
Updated Customer Services / Career Plan with Updated date.
Updated Assessments with Created date.
August 2023
Database Updates.
Updated Observational Assessment: Entered on behalf of.
Updated name of Service from "Support Service" to "Student Support Services".
Updated the post-assessment and attendance logic so that it is only looking at training.
Active Tracking Status issue updated - grantees were previously unable to add post program active tracking to customers
Corrected green check mark displaying on Program Completion tab under Secondary Transition
July 2023
Overnight Synch updated
Database Updates
Updated the logic on the Overview page for the transition triggers:
Green symbolizes the participant is complete and in a transition status OR post-program active tracking and they have a transition service that is in a Successfully Complete or Unsuccessfully Complete status.
Yellow symbolizes the participant is complete OR complete and in transition OR post-program active tracking status and their service has a Started/Open status.
Red symbolizes the participant is completed OR complete and in transition status OR post-program active tracking and they have no transition service added.
Updated text on wrap around service question
Updated export to more accurately pull in Enrollment Verifications
June 2023
Added the abillity to create an assessment without a name.
Updated Completion Verifications to display on the Customer Export.
Updated the Transcript Report to include the Credentials that are earned.
Updated the Follow-Up date on the Customer Export to pull the most recent active tracking follow-up date or it one has been completed.
Corrected bug for wrap around services red flag (i.e. if none are needed after completing wrap around services assessment, the flag will be green instead of red)
Corrected bug that prevented users from advnacing to customers' Intake tab
Created Transcript/Progress Report for customers
Updated Dashboard for Hot Lead results.
Updated the customer export and what is collected in the wrap-around service assessment column.
Misc. data fixes
Database Updates
May 2023
Career Assessment updated
Added dropdown for options for type (Orientation Career Assessment and Pre-Transition Career Assessment)
Now visible on customer Intake page
Grantees must complete services prior to marking a customer as complete/complete in transition
Forced upload on the program completion/follow up screen for primary and secondary transition documents
Veteran Status options updated in application (None, Veteran, Active Military)
Added dates for missing Customer Status Date Range field
Removed Post-Porgram Active Tracking and Long Term Tracking from Program Completion/Follow-Up tab
Corrected misc. red flag issue
Removed extra attendance dates from misc. customers
Corrected export to include Student Support Service Flag details
Added language to identify correct date format for adding credentials
Database Updates
Updated Career Assessment.
Updated pop up window for interview score.
Added Student Support Services to show in the customer export.
Updated the date format to mm/dd/yyyy when adding a credential to the system.
Updated the Student Support Needs Report to match text under Reports icon.
Removed the percent sign on the Intake page from the pop-up window for interview score.
Updated to allow grantees to remove a completion status.
Updated to force upload on the program completion/follow up screen for primary and secondary transition documents.
Updated Veteran question on Application with the following options: None, Veteran, and Active Military.
Updated when using Safari, when you go to the Grantee Details tab, the information populates, and the filter button is responsive.
Wrap-Around Service Assessment and Export updated to include answers selected
Corrected issue of grantees being able to see and change verification statuses
April 2023
Updated Provider Info tab by linking the Actual Enrollment number to a customer list.
Updated to force upload on the earned credentials screen so it cannot be submitted without a verification document.
Updated goal status on Career Plans
Wrap-Around Service Goal for Transportation not populating has been corrected.
Updated text for adding credential (OSHA, first aid, NCCER, NABTU).
Updated attendance date change bug for services
Created a Supportive Service Utilization Report
Updated Verification statuses
Added a text change on Status tab for "Average weekly hours".
Database Updates
Updated Post-Assessments and Attendance Report
Added ability to filter by Cohort
Added Export button
March 2023
Database Updates
Updated to require attendance and post assessment thresholds for completing services.
Updated nightly sync on Overview page to display correct updated date/time
Updated Enrollment Status field to show on Intake page
Updated Post Program Verification Statuses
Removed % sign from Interview Scores on Intake tab
New File Upload Categories
Updated Enrollment Status saving
Updated Post Program Active Tracking Information
Updated Customer export to display data in the correct columns
Updated Appeal Statuses
For Activities and Services, Completion Date field should not show unless in a completion or declined participation status is selected.
February 2023
Updated the Attendance tool to add a dropdown cohort for filter.
Updated Cohort Tables in grantee services with the ability to remove services on cohort level.
Added Preliminary and Final Verification radio buttons for Super Admin and Program Staff
Updated export to include Preliminary and Final Verification statuses to the export
Student Support Services Report
Updated Attendance Flag column to read "Yes" or "No" and removed hyperlink
Updated Post-Assessments Flag column to read "Yes" or "No" and removed hyperlink
Corrected filters for "Any Flags" and "Post-Assessment Flags" selections
Database Updates
Updated Email Us link to the HelpDesk
Preliminary/Final Verification buttons added for Super Admins
December 2022
Updated Work Plan Report to pull in completions
Updated Job Practicum - Attendance is no longer removed when changed to Successful Completion
Add Training Services button now only visible to IL Works Staff and Super Admins
Cohort Specific Details Updated - can now pull through start date, end date, and planned weekly hours for the service
November 2022
Corrected inability to save attendance from bulk tool
October 2022
Fix for export displaying all customers rather than selections from the dashboard
Updated mobile view
Updated Bulk Attendance Tool
Database Updates
September 2022
Updated Attendance tool to filter by program, grantee, service activity, ability to mark as absent and add make-up session.
Corrected issue of a service's status resetting when attendance is updated
Attendance Report now available in Customer Support Center/IWIS
Report for attendance and post-assessment scores now available in Customer Support Center/IWIS
Updated Export column titles
Corrected bug of Assessment Date column on reporting page showing Not Submitted for all customers
Updated customer overview page and customer export titles for: Absences Flag now Attendance Flag; Credential Earned now Earned Credential
Hide red X's on primary/secondary transition screens
Corrected issue of Student Support Services Report not displaying results for filters
Misc. Training Support Services Updates/Flags
August 2022
Dashboard updated to correctly pull in NCCER credential counts
Grantees set as default provider for all custom training services
Corrected issue of Job Practicum service not having options for status dropdown
Updated informational error message when adding customers
Updated training program text for approving program/credentials
Updated training programs text - removed WIOA options/text
Updated terminology on work plan report for primary and secondary outcome transitions
Created report for attendance and post-assessment scores for all participants
Demographic and Contact Info for Application - added asterisks to required fields
July 2022
Complete & In Transition page updated with primary and secondary transition display and file upload
Follow up and tracking section added to dashboard
Changes on a service's overview/status page will update the dates on the attendance tab
Updated list of category types for File Uploads
Able to make changes to previously entered prescreening information
Add Recruitment button text change to Add Participant
Misc. Student Support Service Needs report enhancements
Misc. Dashboard updates
Misc. Export updates
Corrected issue of partners unable to save/add credentials
June 2022
Enrollment status of Administrative Withdrawal was added on the Program Completion/Follow-Up page.
Re-enrollment added as a status to the Enrollment window options.
Training/Services tab should be showing for all enrolled profiles now.
Career plan is not accessible unless the customer is marked as enrolled.
Work Plan update:
Complete and Complete and In Transition not showing up.
More accurate numbers being pulled through based on completion status.
Flags on overview page updated for Post-Assessment and Transition services.
May 2022
Updated program completion and follow-up flow.
Updated Work Plan Report to include more accurate numbers.
Miscellaneous account issues.
April 2022
Updated pre-screening application so end employment date is no longer required.
Custom services names showing in the career plan overview.
Updated overview page:
Attendance and Credentials links now link to Training/Services
Flags displaying correctly for Absences, Post-Assessments, Training Status
View/Edit buttons leading to error message
Updated weekly attendance bug time selection.
Application Summary was updated so "Return to Work History" link no longer leads to error page.
Misc. export enhancements.
Added link to Intake page to access inquiry information.
March 2022
Released Work Plan.
Released Student Support Service Report.
Updated Training/Services plan to prepopulate services.
Updated Wrap Around Services Assessment.
Updated customer profile to display last four SSN.
Updated grantee details to add NABTU Certification as a checklist item
Updated button text in grantee details
Remove requirement to include the customer's Social Security Number.
Extended the hours available in the attendance tool.
Add demographic information to the recruitment screen.
February 2022
Updated Inquery to relate to the proper provider.
January 18, 2022
Illinois Works Reporting System Launched