ACME Transition Knowledge Base



Known Issues
  • #2731 - Manually typing in the date field shows a blank when a 2-digit year is typed 
  • #4317 & #3826 - Module assignments are different on the assignment page and instrument tree
  • #2416 - Worksheets should be able to be assigned to monitors



Work Item Schedule

​Item
 ​Planned Release Date
 ​Release Notes
​Monitoring Schedule1/23/2025

Assignment updates, Instrument Tree, and ability to modify results letter items
In Planning




​UI Standardization
​Not Started
​

​Accessibility functionality
​Not Started
​

 

GMS Updates
   What new features have been recently released? 
March 20, 2025
The latest release occurred on 3/20/25. The following items were included:
  • ​Database Updates
  • Added a file review worksheet for 1-L Petty Cash
  • Added a file review worksheet for 1-E Cost Allocation
  • Added a file review worksheet for 1-H Fringe Benefits
  • Added a file review worksheet for 1-I GAAP
  • Added a file review worksheet for 1-J Audit
  • Added a file review worksheet for 1-K Sub-Recipient Monitoring
  • Added columns to the assignment pages for assigned to, status, start date, and end date​
  • ​Resolved issue with dates being incorrect on the Announcement letter
March 6, 2025
The latest release occurred on 3/6/25. The following items were included:
  • ​Database Updates
  • Added ability for a monitor to see the current active worksheets
  • Added ability to choose which page to direct to after login
  • Resolved issue for individuals with the IT Support role to see the event list 
  • Updated Super Admin role to edit the Add New Event menu
  • Added the ability for a monitor to sort the columns of the uploaded​ file table
  • Updated to show task assignments for worksheets and worksheet records in the Home page
  • Updated worksheet due date to end date
  • Added ability to assign a review record to a monitor
  • Removed ability to create new worksheets for 2E Adult, Dislocated Worker, and Youth
  • Added ability for monitor leads to be able to remove review records
  • Updated logging to show worksheet record assignment changes
  • Resolved the issue for youth participant data not appearing for legacy events​
February 20, 2025
The latest release occurred on 2/20/25. The following items were included:
  • ​Database Updates.
  • ​Resolved issue with 1-C Bank Reconciliation question.
  • ​Resolved issue when adding a new event not saving.
  • ​Updated when a worksheet record is created or modified, it will display the name of the worksheet that is being modified.
February 6, 2025
The latest release occurred on 2/6/25. The following items were included:
  • ​Database Updates.
  • Updated the calendar on the Workplan.
  • Updated the Monitoring Event Start Time box format. 
  • Updated the Application date in GMS to match IWDS. 
  • Updated the Event Monitoring information. 
  • Updated the Event Monitoring information changes. ​
  • Updated the footer for Admin users. 
  • Updated the page number entries display. 
  • Updated Event Navigation scroll bar. ​​​
January 23, 2025
The latest release occurred on 1/23/25. The following items were included:
  • Database Updates.
  • Resolved worksheet name not matching the clickable link. ​
  • Updated system to not accept duplicate events. 
  • Updated the thumbnail icon to the GMS logo and changed the text from "Monitoring" to "GMS'. 
January 9, 2025
The latest release occurred on 1/9/25. The following items were included:
  • ​Database Updates.
  • Updated the Announcement letter to accomodate the data validation process. ​
  • Added ability to download table data in events to be able to share monitoring event data with LWIA's.
  • Added ability for Monitoring Admin to be able to share GMS reports with others.
  • Added ability to search for an event by name, date, and monitor to find a planned event. 
  • Added ability for Monitoring Administrator or Content Administrator to upload the monitoring schedule details. 
  • ​Added ability to see the name of the event, start date, and end date of an event on the calendar.
  • Added​ ability to see the details of a monitoring schedule event uploaded​ by Admins. 
December 2, 2024
The latest release occurred on 12/2/24. The following items were included:
  • Database Updates.
  • Created data validation for participants performance indicator. 
  • Created data validation report for Data Validation Results. 
  • Resolved issue with two questions on the question worksheet not populating.​​
  • ​Updated 2-A Questions, Subaward Review for Service Provider.
  • Updated verbiage in findings tables on 2-A Questions.
  • ​Updated verbiage in findings tables on 2-D Questions. 
  • Updated findings and corrective actions for question 58 in the trade worksheet.
November 14, 2024
The latest release occurred on 11/14/24. The following items were included:
  • Database Updates. 
  • Created a report section. 
  • Added ability to search by Program Year 2024.
  • Resolved issue with Event 281 timing out. 
  • Resolved issue with Notes box to show for question 5 in 1-F Payroll Question worksheet. 
  • Updated for Fiscal Monitor to be able to chgoose multiple expenditure types in the same file review and record. 
  • Updated the Submit, Save, and Close buttons to follow the user as they scroll through a worksheet. 
  • Resolved issue with Completion percentage in worksheets not calculating. 
  • ​Added ability for Monitoring Admin to be able to track event workplan tasks for all events in PY24.
  • ​Updated the Adult, Dislocated Worker, and Youth forms. 
  • Created a Case Management section in Adult, Dislocated Worker, and Youth forms. ​
​​October 31, 2024
The latest release occurred on 10/31/24. The following items were included:
  • Database Updates.
  • Updated funding streams. 
  • Created administration page from the main menu. 
  • ​Updated the IEP question text in the Adult and Dislocated Worker forms. 
  • Added a new question to Adult, Dislocated Worker, and Youth forms. 
  • Updated to allow commas to be entered into the values in the Obligations review sheet.
  • Updated the Account Number field to ​accomodate for numbers, letters, and hyphens. 
  • Updated the 2 way communication question text in Adult, Dislocated Worker, and Youth forms. ​
  • Resolved issue with leading zeros in SSN not appearing in Adult, Dislocated Worker, or Youth file review forms. ​
October 17, 2024
The latest release occurred on 10/17/24. The following items were included:
  • ​Database Updates. 
  • Created project home page. 
  • Updated the Adult, Dislocated Worker, and Youth worksheets.
  • Created a section on the Details page called, "Start page" under "User Details" section. 
  • Updated home page to populate with "all tasks" and "assigned to me". 
October 3, 2024
The latest release occurred on 10/3/24. The following items were included:
  • ​Database Updates.
  • ​Updated the 1-J Audit question. 
  • Updated the notes field for 1-E Cost Allocation.
  • Updated the 2-E question for Dislocated Workers.
  • Updated the User Details section on Details tab. 
  • Updated the due date field to end date in the assignment sheets.
  • Updated for a Monitor and Monitor Lead's phone​ number to populate on the D​etails tab. ​​
  • Updated for a Monitor, Monitor Lead, and Admin to be able to modfidy details of a work plan task.
  • Updated the answers for question worksheets to be populated in the legacy events. 
​September 9, 2024
The latest release occurred on 9/5/24. The following items were included:
    • ​​​Database Updates. 
    • ​Updated Monitor Admin role to quickly access audit materials. 
    • ​​Updated the content on the 2-E Trade WIOA Eligibility file review.
    • Updated the content on the 2-E II Adult WIOA Elegibility file review. 
    • Updated when a previous no answer is deselected in a worksheet, then the finding is removed from the findings table in the event. ​
August 22, 2024
The latest release occurred on 8/22/24. The following items were included:
    • ​​Database Updates. ​
    • ​​​Fixed issue on 1-D Disbursement questions. 
    • Updated the content on the 2 E I Youth WIOA Eligibility file review.  
    • Updated the content on the 2-E II Adult WIOA Eligibility file review.​
    • Updated the description field to include additional text. 
    • Updated the description field to allow for hyperlinks to be included. ​​
    • ​​Updated the content on the 2-E III WIOA Dislocated Worker Eligibility file review.​
    • ​​Updated the criteria section to more accurately depict the monitoring practices. 
August 8, 2024
  • The latest release occurred on 8/8/24. The following items were included:
    • ​Fixed issue with 1-L Petty Cash. 
    • Fixed issue with 1-F Payroll Question worksheet.
    • ​Updated date in the Announcement letter.​
    • Fixed issue with GAAP questions not populating.
    • Fixed issue with page footer in instrument report.
    • Fixed issues with 1-D disbursement question worksheet.
    • Fixed issue with 1-C1 Bank Reconciliation period ending date incorrect.​
    • Fixed issue with 2-C II Customized Training Review records not populating SSN.​​
    • ​Updated all headings to be consistent ​​on the 2-E III​ WIOA Dislocated Worker file. 
    • ​Fixed issue with fringe benefit questions ​​not populating for ​legacy ACME events. ​​​​
July 25, 2024
  • ​The latest release occurred on 7/25/24. The following items were included:
    • ​Database Updates.
    • Added a section in the event page for Reports. 
    • Updated question mapping for 1-D Disbursements.
    • Added ability to populate audit report template with data.
    • Fixed issue with 2-A Training Service Contractor Review not showing for several legacy events.​​
    • Fixed issue with ARLT boxes not appearing correctly for 1-D Disbursement versions 44 question 16. 
    • For the Admin role, created a templated, downloadable document of instrument responses for an event. 
    • Fixed issue with the name of the worksheet for 2-A Subaward Review for Service Provider ACME migrated items being inccorect. ​
​​​​July 11, 2024
  • ​The latest release occurred on 7/12/24. The following items were included:
    • Database Updates. 
    • Updated findings from the trade worksheet to populate. ​​
    • Updated the calendar to the top when the date picker is selected in the file review worksheet assignment boxes. 
    • Updated the findings table and letter to have the same character limitations for length as the ​Additional Results Letter text.  ​
    • Updated ​when creating a new event, an event name is required. 
      • ​Updated when creating a new event to not allow the same event name. ​​​
May 30, 2024
  • ​The latest release occurred on 5/30/24. The following items were included:
    • ​Database Updates. 
    • Fixed issue with excess cash.
    • Fixed issue with Element B 1-B Policy and Procedure
    • Fixed issue that was happening when updating forms from question worksheets.
    • Migrated 2-C questions, OJT
    • ​​Migrated 2-C questions, Customized Training Review.
    • ​Migrated 2-D questions, Participating Employer
    • Migrated 2-D questions, Incumbent Worker
    • Migrated 2-D, Incumbent Worker Eligibility​
    • Migrated 2-D, Participating Employer Information
​​May 2, 2024
  • The latest release occurred on 5/2/24. The following items were included:
    • ​Database Updates. 
    • Migrated​ 1-B Policy and Procedures Area to GMS. 
    • ​Updated the popuated date of the exit conference​​ to a manually entered date in the findings letter. ​​​
​April 4, 2024
  • ​​The latest release occurred on 4/4/24. The following items were included:​
    • Database Updates.​
    • Added ability to see multiple member assignments from the instrument list. 
    • Fixed the issue with ​file review worksheets​​ for the event, the period ended Date field value is no longer one date less in GMS compared to legacy system.
    • Fixed the issue with the document type dropdown, the dropdown will no longer close when attempting to scroll the list. 
    • Added the following columns to the instrument tree:
      • ​Assigned to
      • last modified date
      • ​status       ​
​​March 21, 2024
  • ​The latest release occurred on 3/21/2024. The following items were included:
    • Database Updates. ​
    • Fixed the 2E Adult worksheet to save:
      • Updated in the Assessment and Service Strategy section for the checkboxes to save/submit.
      • Remove the Basic Skills Deficient check box at the top of the Priority of Service Participant section 
    • Updated when adjusting the assignment schedule, the new assignment saves.  
    • Updated the findings letter to generate the finding results in the correct section of the letter. 
    • Added ability for Monitoring Leads to be able to assign a module to multiple members of the team.
    • Updated the information pulled from IWDS to 2E Adult, Discloated Worker, and Youth to autopopulate. 
    • Updated 1-I GAAP Questions, 1-K Sub-Recipient Monitoring Questions, and 2-E Questions, Trade to trigger findings. 
    • Added ability for Monitoring Leads or Admin to know when instrument items in an event are created or modified.
    • Updated the findings letter to include the name of the person who triggered the findings letter and also identify the Component and the Element. 

​March 8, 2024

  • The latest release occurred on 3/8/2024. The following items were included:
    • Introduced a log tab to an event to track changes to event status, file status, and participant selection. 
    • Fixed a typo in Excess Cash worksheet
    • Resolution for Youth Eligibility File Review - In School/Out of School selection does not save after submit. The field was changed from a radio button to a drop down selection.
      • Old:  
      • New: 

    • ​Ability to assign a module to multiple team members. See section Instrument Assignment in the GMS System guide (PDF). 
​​February 23, 2024
  • The following items were included:
    • Results Letter is automatically generated from details entered in the event. 
    • Grant number field in 1-A I Obligation reported changed to allow XX-XXXXXX type entry
    • SSN fields allow 4 digits and include 0 as leading or following zeros. 
    • SSN fields do not allow less than 4 digits
    • Events are ordered from the most recent event to the oldest event on the View Event screen
    • 2-E IV Trade Customer file Desk and On-Site Review findings are now populating correctly
    • 1 - A I Obligations Reporting question #1 is mapping to 1-A Reporting Requirements Questions #3 properly
    • Updated saving functionality on worksheets so that multiple edits of the same worksheet ​
February 9, 2024
    • The following items were included:
      • Resolved saving issues on worksheets
      • 1-D Disbursements - Additional Results Letter Text Boxes show up for questions that do not need to be answered
      • Grantee Filter is not working correctly on the View Event Screen 
      • File Review and Question worksheets now can be saved and stay on the same page
      • GMS logo added to the application
      • updated description to the Monitoring Review Start/End Date info bubbles
      • minor updates to the following worksheets
        • 2-E III WIOA Dislocated Worker File Review
        • 2-E III Adult File Review
January 30, 2024
      • The following items were included:
        • Updated the language in File review modules
          • Old: A screenshot of a computerDescription automatically generated
          • New: 
        • Fixed error messages occurring when downloading files
        • Updated address letter to include formatted address block
        • Limited SSN fields to enter only the last 4 digits 
        • Updated cash fields in instrument 1-C Bank Reconciliation and 1-D Disbursement to accept decimals
        • Launched the ability to assign instruments to monitors
        • Updated 1-L Petty Cash question #2 to text box