Navigator Tools  

Navigator Tools > Organization Information 

This tab now has a new look. You will see the most recent occupations listed at the top. 

If you click on the organization, you get the same map at the top. Soon you will also see the Organization Status Overview.  It will show when the initial contact was made with that organization. 

On the Apprenticeships section, we do plan to add a date column.  

Navigator Tools Instructions 

These have been updated. I am going to put it out as is so you have updated instructions on the partner page.  

Work Plan and Reports 

We recently added all the project years.  

The other thing you can see is we are naming the grants with a different number. We are putting the project year in front of the grant.  

In the project narrative be sure to put people who are associated with those tasks. You can add and remove partners as you need to. You will need to include a Project Overview, Project Plan – add activity es that are part of your NOFO and deliverable is what you said you would do. When and who you plan to have complete that activity.  

Quarterly Narrative Report 

You will see a box to add a narrative update. You are picking this calendar year and the most recently completed quarter. In each of the boxes you add a narrative description.  

Upload Fiscal Report 

Click Provider Information  

File Upload  

Select Project 

Select Provider 

Select Upload File 

Choose Category: Fiscal Report  

Choose a file.  

Put in a description (When a description is provided, it makes it easier to view the files and not have to click through all of them to find the one you want. (For example, Q3 Fiscal Report)  

User Acceptance Training link:  https://testapps.illinoisworknet.com/SiteAdministrationUAT/Groups/Default 

This link can be used when someone new has been added to your agency.  

This link can be utilized as a training resource. Anything entered today, will not be in the system tomorrow.  

Functionality is updated every evening at 6PM with the items that are in test. 

Next Apprenticeship Illinois Meeting: Wednesday, December 4th at 1:30pm 

It is a very good idea to bookmark this link so you can get to it easily.  

On the Training Materials page, meeting notes are posted along with recordings of the meetings.  

On the Updates page, we have listed technical updates that have been previously released. 

One of the bugs that got fixed in February was when you marked yes for the program being added to the TPL it wasn’t saving. This has been resolved on the Planned versus Actual Dashboard. We were able to add some numbers to the different performance items for what was completed the last quarter completed, what the actual is, and what your plan items are.  

These are all numbers across the state. All these top numbers are for the participants who are working through the program with the intermediaries and then these are our business, our business numbers, the navigator numbers. 

When you click on a blue highlighted item, it will take you to a list of those items and typically you will only have access to your agency.  

Also, on the individual’s added, we added program date enrollment so that we can track the people for that dashboard for the last quarters.   

We added the ability to control click on partners on the Navigator tool. When you are adding partners to the organization you can hit your control button and click and add more than just one person at time.  

On the Partner page, you can go to the Customer Support Center by clicking the Go to IWIS link on the Apprenticeship Illinois partner page: Go to IWIS - (formerly Customer Support Center) to access Apprenticeship Illinois Dashboards and Partner Tools.  

The other way is when you are logged in to IL workNet, there is a dropdown menu under the Partner Tools tab called Customer Support Center. Once you are in the Customer Support Center, click on the Apprenticeship IL group.  

Outreach Name 

Outreach Audience 

Outreach Type 

Number of Attendees – If you want to filter by the number of attendees, just click the top of the column.   

Event Date 

Results 

There are Outreach Event definitions listed at the top.  

Type in Outreach Name, Audience Type, Outreach Type, Event Date, Number of Attendees.  

If you click Add Follow-Up Note you can add notes about the event and who was there. 

You can send this note as an email to other members of your team by selecting the Delivery Method of Illinois workNet Message and Email and then checking the box next to the person’s name that you want to send it to.  

If you want to upload a copy of the presentation, click the Upload button.  

We have an Export button on the Organization information. We also have an export on the notes that have been written so when you’re exporting you can a CSV file in Excel that you can put somewhere just to use as a desktop tool.  

When searching for the Organization, the less information you put in the search boxes, the better the results you will get. If an address is entered for the company and it has moved, then you will not get any results at all.  

The “Illinois Business Entity” link is the Illinois business entity search with the Secretary of State’s office. Clicking the “Illinois Business Entity” button will provide more information about the company if you aren’t having much luck searching the name. Maybe the company rebranded but they never changed their corporate name. The SOS search lets me search by business name, Registered Agent, President, File Number, and keyword partial search.  

With the information provided from the link above, I can search the name in Dun & Bradstreet. 

If I go to a company that I did search and added to the system, it gives me a map of where that organization is and it gives me information that gets pulled in from Dun & Bradstreet and then we might see the doing business as name that shows up. Then we will have the address, phone number, and website.   

If we need to know if this Organization is in a State or Federal underserved area, we need to check the map in IEBS. It will give me the ability to check either at a State level or a WIOA funded level. If you look at the map, if it is in an Underserved area, you will see an Orange color around it. If it is not a yellow color, then it is not an Underserved area. Once you check the map, then you want to say yes or no based on the results.  

Organization contacts – from the business 

Team Member contacts – ctrl + click to add more than one at a time 

Add a RAPIDS Id 

Type of apprenticeship 

Associated with ETPL or not 

Same modal input as on the Outreach 

Specifically related to the organization itself ie. Hiring fair for the apprenticeship 

The only thing that actually happens is you check a box.  

Click the blue Upload File button, pick the Category, select the file from your computer, and enter a Description. It will show under the File Uploads tab.  

You will need to go to the Provider Info tab to find the notes.  

Don’t forget we have training videos and guides that can be found here under the Apprenticeship Resources page: https://www.illinoisworknet.com/partners/Pages/ApprenticeshipResources.aspx 

If something doesn’t seem to be functioning properly, you can always submit a Help Request and I will try to work with you through that.