Youth Career Pathway Program Resources

  Back to Youth Career Pathways Partner Guide
Select a topic to view instructions, related resources, and related policy.
Getting Started

​Topic
 ​Instructions
 ​Related Resources
 ​Policy/Procedure
​Youth Career Pathways Procedures Manual 
​N/A
​N/A
​YCP PY22 Procedures Manual (PDF)

​Getting Access to Illinois workNet
  • ​Become a Partner (PDF)
  • Requesting Access to Partner Tools (PDF)

​N/A

​Procedures Manual:

Chapter 6 - References 

​Getting Setup in Illinois workNet
  • Adding Appointments (PDF)
  • File Upload (PDF)
  • Grantee Details the Customer Support Center (PDF)
  • Add Training Programs (PDF)
  • Add Services (PDF)
  • Enter Worksite Placements (PDF)

N/A

​Procedures Manual:

Chapter 6 - References 

​Service Delivery

N/A

​Youth Case Management Toolkit (Youth Connections Spring 2017) (PDF)

Procedures Manual:

​Chapter 3 – Program Requirements
​Extensions & Modifications
​N/A
  • YCP Extension Information (Word)
  • Program Implementation Plan Template (Word)
  • YCP Budget Template Modification (Excel)
​N/A


Outreach & Recruitment
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​Topic
 ​Instructions
 Related Resources​
 Policy/Procedure​

​Business/Employer Outreach

Recruiting Youth for Youth Career Pathways
  • Branding Resources (Word)
  • ​Employer Flyer (PDF)
  • Employer Flyer - Customizable (Word) 

  • Apprenticeship Business Engagement Guide (PDF)

​Procedures Manual:

Chapter 2 – Essential Youth Career Pathways Program Elements

​Individual Outreach

​Youth Career Pathways Program Outreach Webpage *Coming Soon


Recruiting Youth for Youth Career Pathways
  • Branding Resources  (Word)
  • Outreach Solutions for At-Risk Populations (PDF)
  • Youth Flyer - Customizable (PPT)
  • Editable Sharable Image Male (PPT)
  • Editable Sharable Image Female (PPT)

  • ​Recruitment Strategies PPT by Illinois Center for Specialized Professional Support (PDF)
  • Recruitment and Outreach PPT Nov 7 2018 (PDF)
  • Apprenticeship Recruitment Toolkit (PDF)

Procedures Manual:

Chapter 3 – Program Requirements



Business/Employer Engagement
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​Topic
 ​Instructions
 ​Related Resources
 ​Policy/Procedure
​Engaging Businesses and Employers
 ​TBD

Business Engagement Presentation from Young Invincibles (PDF)​

 Procedures Manual:

Chapter 2 – Essential Youth Career Pathways Program Elements



Career Planning - Eligibility

​Topic
 ​Instructions
 ​Related Resources
 ​Policy/Procedure

​Partner Instruction for Intake - Application Process
  • ​Partner Instructions for Intake -Adding Customers (PDF)​
  • Partner Overview - Completing the Application PowerPoint (PDF)
  • Paper Copy of the Application (PDF) 
  • Customer Overview - Completing the Application (PDF) 
  • WIOA Youth Application (PDF)

Procedures Manual:

Chapter 3 – Program Requirements

Policy:

​Privacy and Security (Personally Identifiable Information) WIOA Policy 8.2.2

​Basic Skills Deficiency Assessment Requirements WIOA Policy 5.9

​Customer Instruction for Application Process

Customer Overview - Completing the Application (PDF) 

N/A

Procedures Manual:

Chapter 3 – Program Requirements
​​Partner Instructions for Intake - Eligibility
​Partner Instruction for completing Intake (PDF)​

​Determination
  • Priority of Service for Veterans and Eligible Spouses Flyer (PDF)
  • WIOA ISY Eligibility Checklist for LWIA 7/Cook County (ISY-PDF)
  • WIOA OSY Eligibility Checklist for LWIA 7/Cook County (OSY-PDF)
  • WIOA Youth Eligibility File Review (PDF)
  • Background Check (Family Watchdog)
  • Census Check for High Poverty Area (PDF)
Intake
  • Authorization of Release of Information Template (Word)

​Procedures Manual:

Chapter 3 – Program Requirements

Policy:
Eligibility Requirements for WIOA Out-of-School Youth WIOA Policy 5.4.1

Eligibility Requirments for WIOA In-School Youth WIOA Policy 5.4.2



Career Planning - Assessment
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​Topic
 ​Instructions
 ​Related Resources
 ​Policy/Procedure

​Partner Information for Assessments
  • Adding and Managing Assessments (PDF)
  • ​Guide for Worksite Evaluation Partner Guide (PDF)
  • ​TABE 11-12 Presentation for Youth Career Pathway Grantees (PDF)
  • Worksite Assessment (Word)

Procedures Manual:

Chapter 3 – Program Requirements

Policy:

​Basic Skills Deficiency Assessment Requirements WIOA Policy 5.9

Customer Information for Assessments​

​Guide for Worksite Evaluation Customer Guide (PDF)

N/A

Procedures Manual:

Chapter 3 – Program Requirements




Career Planning - Career Plan
​Topic
 ​Instructions
 ​Related Resources
 ​Policy/Procedure

​Partner Information for Career Planning

​Creating and Maintaining Career Plans/ISS (PDF) 

  • Participant Improvement Plan Example (Word)
  • Career Plan Rubric (PDF)
  • Work and Learning Success Plan (PDF)
  • 90 Days No Service - Exit Rule (PDF)

Procedures Manual:

Chapter 3 – Program Requirements

​Customer Information for Career Planning

​My Career Plan - A Customer View (PDF) 

​N/A

Procedures Manual:

Chapter 3 – Program Requirements



Career Planning - Referral
​Topic
 Instructions​ Related Resources​ Policy/Procedure​
​Referring Customers

​Schedule Customers with LWIA Career Planners (PDF) *

 TBD​ N/A


Career Planning - Case Notes/Documentation
​Topic
 Instructions​ Related Resources​ Policy/Procedure​
​Case Notes

​Case Note Tool (PDF)

​Case Note Rubric (PDF)

Telling the Story in Case Notes (Link)

Procedures Manual:

Chapter 5 – Regulations, Financial Management, and Reporting

​Documentation
  • ​File Upload Tool (PDF)
  • Case File Cover Sheets (PDF)

​TBD

Procedures Manual:

Chapter 5 – Regulations, Financial Management, and Reporting

Policy:

​Privacy and Security (Personally Identifiable Information) WIOA Policy 8.2.2


Training/Work-Based Learning
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​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
​Work Experience

​Worksite Placement and Payroll Upload (PDF)
  • ​WIOA Work-Based Learning Desk Reference (PDF)
  • Work Experience Program Worksite Agreement (Word)
  • Youth Timesheet (Excel)
  • YCP Termination Report (PDF)

Procedures Manual:

Chapter 2 – Essential Youth Career Pathways Program Elements

Chapter 3 – Program Requirements

Chapter 4 – Program Administration

Chapter 5 – Regulations, Financial Management, and Reporting

Chapter 6 - References 




Support Services
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​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
​Supportive Services
 N/A
  • WIOA Supportive Service Desk Reference (Web)
  • Practitioners Guide to Supportive Services (PDF)
  • Supportive Services Facts (PDF)
​

Procedures Manual:

Chapter 3 – Program Requirements


Policy:

TEN 12-21 Attachment 1 - Practitioners Guide to Supportive Services 



Follow-up
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​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
Follow-up
 ​Partner Instructions - Adding and Managing Follow-up (PDF)
 TBD​

Procedures Manual:

Chapter 3 – Program Requirements

Policy:
Follow-Up Services WIOA Policy 4.3

Follow-Up Services Youth Program 4.3.2


Fiscal
​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
​Financial Reporting
 N/A​
  • Periodic Financial Report (PFR) (PDF)
  • PFR Trial Balance Cover (Word)​
  • Periodic Performance Report (PPR) (PDF)
  • PPR Support Cover (Word)

Fiscal Reporting Instructions provided for Grant Period 10/1/2022 - 12/31/2022 (word)

PowerPoint Presentations
  • OET Standardized Grantee Reporting (PDF) 
  • YCP Fiscal Training Webinar (PDF) 
 Procedures Manual:
Chapter 5 – Regulations, Financial Management, and Reporting
​
​Budget Modification
​N/A
  • YCP Budget Template Modification (Excel)​
​N/A


Reporting
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​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
​Services Reporting
 ​Customer Services Report (PDF) *
 ​N/A
 ​Procedures Manual:

Chapter 3 – Program Requirements

Chapter 6 - References 




Dashboard
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​Topic
 Instructions​ Related Resources​ ​Policy/Procedure
​YCP Dashboard
  • Youth Career Pathways Dashboard Overview (PDF)
 ​N/A
 Procedures Manual:

Chapter 3 – Program Requirements

Chapter 6 - References 



Performance
​Topic
 Instructions​ Related Resources​ Policy/Procedure​
YCP Outcomes 
 ​Partner Instructions - Adding and Managing Outcomes (PDF) **Updated 10/27/2022 with Post Exit Outcomes Info.

 Measurable Skill Gains Webinar Recording (Link) PowerPoint (PDF)

 Procedures Manual:

Chapter 5 – Regulations, Financial Management, and Reporting

Policy:

Measurable Skill Gains WIOA Policy 3.1.5
​Success Stories
  • ​Success Story Search (webpage)
  • Submitting a Success Story (webpage) 
  • Success Story PowerPoint (PDF)
  • Guide for Writing Your Success Story - Individuals (PDF)
  • Guide for Writing Your Success Story Employers (PDF)
  • Guide for Writing Your Customer's Success Story  (PDF)
  • Guide for Writing Your Businesses' Success Story (PDF)
  • Guide for Writing Your Community's Success Story (PDF)


​Photo Release (PDF)
​
​State Monitoring
​N/A
​Reminders/Prep for State Monitoring (PDF)
​N/A