1. Items for the upcoming release (1/9/25)
- Bug Fix - on the employment under the Outcomes tab. It did not provide an option to add a SOC code. Now we have the look up and it will fill in the SOC code and classification.
- Activity dates only allowed future dates when adding an activity.
- Updated to allow back dates or future dates for regular activities.
- Worksite placement activities only allow a backdate. We want to make sure the Employment started before it is added.
- Updated the Worksite Placement instructions so that it now has the most recent instruction.
- A Super Admin will be able to edit the type of customer in-school or out of school youth on the enrollment
- Updating the Reporting on the Career Clusters.
- In the next sprint, we will be updating some Performance measures and what they count.
2. Karina Polanco – Researcher with ICIJA.
IDHS has partnered with ICIJA to evaluate the readiness of the 3356 grant(short and long term) for an Outcome Evaluation. It is an evaluation to understand the impact of the program. To gather insights on experiences with IYIP and how you operate. Agency grant managers will be receiving an email from Karina on how to complete the online survey. You will have six weeks to complete it and input will be anonymous. It will ask some demographic questions. The email will include directions on how to complete the survey along with all of the survey questions that will be asked when you are ready to take it. It will take 13 – 15 minutes.
There are 60 questions in total. The majority of the questions are multiple choice or select all that apply. Once you begin the survey you can pause and resume at a later time. There will also be a back button. As you are completing the survey if you need clarification do not hesitate to reach out to Karina. You will have both her email address and phone number.
3. Individual Payroll Data on Illinois workNet.
As soon as you discharge a youth from their activity. It removes them from their payroll list. When you have a Worksite Experience, you have to enter an end date, mark the customer as successful or unsuccessful completion, remove subsidized wage, and enter subsidized end date.
To add a second work experience, close the first activity and add an additional work experience activity. Do not change the dates or information on the original.
4. Shifting youth from Short-term to Long-term.
This is not what was anticipated for these grants. If you are enrolling a youth for short-term, the youth is not intended to complete short and long-term programming. The youth only has a total of 180 days of subsidized wages regardless of being enrolled in short-term and then long-term programs.
You must exit youth from the short-term program. Add the youth, complete the application, eligibility and enrollment into long-term. This will retain the data for the youth that were enrolled in each of the programs.
5. Will the PPR be affected by putting the customer in short term first and then putting them in long term? Yes. If you anticipate the youth is going to be in it for the long haul, enroll the youth in Long-term to begin with.
6. Open Office Hours – Dee holds office hours every Wednesday from 10-11am.
Call Link: https://zoom.us/j/8449601274
AI Note takers are denied in the Office Hour Meetings 7. Next Technical Assistance Meeting – Tuesday, January 21st at 1:30pm
Call Link: https://us02web.zoom.us/j/89433728963
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